INTERTANKO Guide to the Vetting Process, 12th Edition

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Published Date

November 2017

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INTERTANKO Guide to the Vetting Process, 12th Edition

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This guide, now in its 12th edition, has become an invaluable tool to assist ship and office staff, charterers and oil majors gain a clear understanding to ensure the effective vetting of ships.The INTERTANKO Secretariat receives countless enquiries for up-to-date information on the different vetting and ship inspection requirements of oil and chemical companies, insurers and underwriters in addition to information pertaining to the various Port State Control requirements.

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INTERTANKO recommends that this revised and expanded 12th edition is a MUST onboard each vessel and in every shore office to assist tanker crews and personnel ashore to better understand, and to be better prepared, for vetting inspections.



Foreword 5

Guide to Port State Control and Regional MoUs

Introduction, Scope and Background to Port State Control 6

Selection of ships for Port State Control 10

Port State Control inspections 13

Professional qualifications and conduct of PSCOs 19

Deficiencies and Detentions 20

General Guide for Masters 22

A Guide for Masters – US Coast Guard Visits 25

Guidance for Companies 28

Port State Control and Regional MoUs 31

Port State Control – Abuja MoU 32

Port State Control – Black Sea MoU 34

Port State Control – Caribbean MoU 39

Port State Control – Indian Ocean MoU 40

Port State Control – Mediterranean MoU 42

Port State Control – Paris MoU 45

Port State Control – Riyadh MoU 52

Port State Control – Tokyo MoU 56

Port State Control – Viña del Mar 61

Port State Control Inspections in Australia 62

Port State Control Inspections in China 65

Port State Control Inspections in the United Kingdom 68

Port State Control Inspection in the USA 71

Code of Good Practice for Port State Control Officers 79

Detention Appeal and Review Procedures 81

Abuja Detention Review Panel Procedures 82

Australian Detention Review Panel Procedures 84

Black Sea Detention Review Panel Procedures 85

China Detention Review Panel Procedures 87

Indian Ocean MoU Independent Detention Review Panel 88

Mediterranean MoU Review Panel/Appeal Procedures 90

Paris MoU Detention Review Procedure 91

Tokyo MoU Detention Review Panel Procedures 93

United Kingdom Detention Review Procedures 95

Viña Del Mar MoU Detention Review Panel Procedures 96

Generic appeal letter for USCG interventions 97

Guide to Vetting Inspections 99

A Guide to Ship Inspections 100


Ship Inspection Report Programme (SIRE) 118

SIRE Documents 119

SIRE Technical Guidance 120

Chemical Distribution Institute (CDI) 121


Vetting Company Requirements


Ampol Management Services Pte Ltd


Andeavor Maritime Company


Atlantic Technical Management Inc






Borealis Polymers N.V


BP Shipping Ltd




Chevron Shipping Company LLC




Dow Chemical


Emirates National Oil Company Ltd (ENOC)


Energy Transfer Partners (Formerly Sunoco Logistics Partners)


ENI Trading & Shipping S.p.A






Idemitsu Ship Vetting Services




Koch Shipping Pte Ltd


Kuwait Petroleum Corporation




MISC Maritime Services Sdn Bhd (MMSSB)


Motor Oil (Hellas) Corinth Refineries S.A


Neste Oil




P.M.I. Trading Ltd


Petrobras – Petroleo Brasileiro S/A


Phillips 66


Preem AB


PTT Marine Group


Qatar Petroleum


REPSOL Trading S.A








Saudi Aramco Products Trading Company (Aramco Trading Company – ATC)


SGS Nederland BV


ShipVet Services Ltd


ShipVetting VOF (Enagas & Trafigura)


Total SA


Turkish Petroleum Refineries Corporation (TUPRAS)


Viva Energy Australia




Continued overleaf...


Appendices 311

Related Port State Control Information


Guidelines for Port State Control related to the ISM Code (PSC) 313

List of Certificates and Documents (PSC) 315

Port State Control and Regional MoUs (PSC) 318

PSC Codes for Deficiencies/Detention (PSC) 324

Report of Inspection in accordance with IMO Port State Control Procedures (Form A)* 327

Report of Inspection in accordance with IMO Port State Control Procedures (Form B)* 329

Related Vetting Information 330

Age, CAP & Officer Matrix Summary 330

INTERTANKO Benchmarking Databases 373

INTERTANKO Model Vetting Inspection Clause 2009 376

INTERTANKO Tanker Chartering Questionnaire 88 377

INTERTANKO Vetting & PSC Vetting Inspection Feedback System 384

Newbuilding Vetting 388

Newbuilding Table 389

OCIMF-SIRE Inspection Request Form Requirement, Singapore 392

OCIMF-SIRE Vessel Incident Repository (VIR) 396

Q88.Com 398

Tanker Management and Self Assessment (TMSA 3) 410

Terminal Vetting Database 413

The Multiplicity of Acceptability of Ship Inspections 417

Maritime risk – What is it and how do different organisations address risk? As a mariner and one who has been

involved in the marine transportation business for the past 40 years, I have had to address maritime risk through

different lenses and perspectives – as an individual on a ship, as part of the shipboard management team, as part of

the company’s management team ashore and as part of an oil major’s marine risk assurance team.

Maritime transport poses various risks in terms of safety of life, environmental pollution and loss of property. Readers

will agree that eliminating risk completely is difficult to achieve; however, it is the ever-demanding expectations of

society and our customers that we must satisfy. In response to these expectations, companies and organisations that

provide business to the marine transportation industry are increasingly sensitive to any form of risk. It is, therefore,

the ability of shipping companies to demonstrate that they are able to reduce or eliminate risk by using riskmanagement

techniques as part of their company quality and safety management systems that will make them

potential business partners.

Vetting is the process which the oil-majors, charterers and Port State authorities use to manage risk when assessing

a vessel. A successful “vetting” is, therefore, a vessel’s “ticket to trade”.

During my years in the maritime industry, I have in one way or another been involved with INTERTANKO and its

Vetting Committee – the entity that conceived and developed this invaluable guide for the industry.

INTERTANKO responds to many enquiries for up-to-date information on the different vetting and ship-inspection

requirements of oil and chemical companies, terminals, insurers and underwriters as well as for information pertaining

to the various Port State Control requirements. This Guide to the Vetting Process, compiled with the assistance

and support of the vetting departments of oil-companies, Port State authorities and the INTERTANKO Vetting

Committee, brings together the requirements of these stakeholders to provide our Members the information they

require. Continuous improvement is a key aspect of risk management and is one that INTERTANKO strives to meet.

Feedback is key to ensuring continuous improvement in any process and INTERTANKO has developed a number

of platforms to facilitate this. Its Vetting and Port State Control Inspection Feedback systems, as well as its Terminal

Vetting Database, are useful tools for the owner/operator and ship’s Master in ensuring fair ship inspections, as well

as for enhancing safety at ports and terminals. Also the development of the Incident Repository is another example

of the results of INTERTANKO’s close cooperation with OCIMF.

As Chairman of the Vetting Committee, I cannot understate the importance of understanding the risk-management

values and principles that are employed by the oil companies, charterers and Port State authorities. This guide, now

in its 12th Edition, will provide shore-based personnel a better understanding of these systems and will help them

comply with various vetting requirements.

Although the aim of this publication has been to assist INTERTANKO Members with information and guidance on

ship-inspections and vetting processes, it has become the “go-to” publication for the wider shipping industry. For

this edition, we have turned the section on Port State Control (Section 1) into a separate publication, which we feel

will be valuable for those dry bulk and container operators that may not need the guidance on vetting.

There are too many individuals and organisations to thank for their contributions and hard work to include here,

however, I would like to offer particular thanks to INTERTANKO’s Vetting Committee and its Secretariat.

I strongly recommend this as a standard publication in all office and ship libraries.

Alan Johnson

NYK Line

Chairman, Vetting Committee

INTERTANKO is a forum where the industry meets, policies are discussed and best practice developed. It is a valuable source of first-hand information, opinions and guidance. INTERTANKO stands for safe transport, cleaner seas and free competition.

Title: INTERTANKO Guide to the Vetting Process, 12th Edition
Number of Volumes: 1
Edition: Twelvth
Number of Pages: 420
Product Code: WS1599K
Published Date: November 2017
Binding Format: Hardback
Weight: 1.80 kg
Author: Intertanko

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