The OCIMF mission is to be the foremost authority on the safe and environmentally responsible operation of oil tankers and terminals, promoting continuous improvement in standards of design and operation. Oil Companies International Marine Forum MARINE TERMINAL BASELINE CRITERIA AND ASSESSMENT QUESTIONNAIRE (First Edition - 2004) Issued by the Oil Companies International Marine Forum First Published 2004 Reprinted 2008 ISBN 13: 978 I 85609 259 3 ISBN 10: 1 85609 259 3 © Oil Companies International Marine Forum, Bermuda British Library Cataloguing in Publication Data A catalogue record for this book is available from the British Library. The Oil Companies International Marine Forum (OCIMF) is a voluntary association of oil companies having an interest in the shipment and terminalling of crude oil and oil products. OCIMF is organised to represent its membership before, and consult with, the International Maritime Organization and other governmental bodies on matters relating to the shipment and terminalling of crude oil and oil products, including marine pollution and safety. Notice of Terms of Use While the advice given in this document (“document”) has been developed using the best information currently available, it is intended purely as guidance to be used at the user’s own risk. No responsibility is accepted by the Oil Companies International Marine Forum (OCIMF), the membership of OCIMF, or by any person, ?rm, corporation or organisation [who or which has been in any way concerned with the furnishing of information or data, the compilation or any translation, publishing, supply or sale of the document] for the accuracy of any information or advice given in the document or any omission from the document or for any consequence whatsoever resulting directly or indirectly from compliance with or adoption of guidance contained in the document even if caused by a failure to exercise reasonable care. Printed & bound in Great Britain by Bell & Bain Ltd. Glasgow Published in 2008 by Witherby Seamanship International 4 Dunlop Square Deans Estate Livingston EH54 8SB United Kingdom Tel No: +44(0)1506 463 227 Fax No: +44(0)1506 468 999 Email: info@emailws.com www.witherbyseamanship.com Contents Page No. INTRODUCTION 1 PART 1 GUIDANCE NOTES 2 Use of the Assessment Questionnaire 3 Guidelines for Assessment 4 PART 2 BASELINE CRITERIA AND ASSESSMENT QUESTIONNAIRE 6 1.0 Management and Organisation 6 1.1 Compliance 6 1.2 Risk Management 8 1.3 Operating Manual 10 1.4 Terminal Information and Port Regulations 12 1.5 Security 14 1.6 Manning Levels 16 1.7 Quali?cation and Training of Personnel 18 1.8 Vessel Vetting Veri?cation 20 1.9 Vessel Berth Compatibility Criteria 22 1.10 Documentation 24 2.0 Port Operations 26 2.1 Pre-arrival Communications 26 2.2 Water Depth Surveys 28 2.3 Navigation Aids and Pilotage 30 2.4 Tugs and Support Craft 32 2.5 Double Banking 34 2.6 Over-the-Tide Cargo Operations 36 3.0 Terminal Layout/Physical Conditions 38 3.1 Electrical Equipment 38 3.2 Fendering 40 3.3 Lifting Equipment 42 3.4 Lighting 44 3.5 Ship/Shore Electrical Isolation 46 3.6 Terminal Layout and Design 48 4.0 Ship/Shore Interface 50 4.1 Moorings 50 4.2 Ship/Shore Access 52 4.3 Ship/Shore Pre-Cargo Transfer Information Exchange 54 4.4 Operational Communications (Alongside Berth) 56 iii 5.0 Cargo Transfer 58 5.1 Emergency Shut-down 58 5.2 Emergency Isolation 60 5.3 Environmental Limits 62 5.4 Cargo Transfer Equipment 64 6.0 Safety, Health and Fire Protection 66 6.1 Safety Programme 66 6.2 Fire Protection 68 6.3 Access to the Terminal 70 6.4 Notices (Warning/Safety/Pollution/Security) 72 6.5 Life Saving and First Aid 74 6.6 Portable Electrical and Electronic Equipment 76 6.7 Occupational Health 78 7.0 Environmental Protection 80 7.1 Protection of the Environment from Pollution and Emissions 80 7.2 Cargo Drainage and Containment 82 7.3 Oil and Chemical Spill Response 84 8.0 Emergency Preparedness 81 8.1 Emergency Response Plan 86 8.2 Emergency Evacuation 88 9.0 Maintenance 90 9.1 Structural Surveys 90 9.2 Maintenance, Inspection and Testing Programme 92 10.0 Operations at Buoy Moorings 94 10.1 Single Point Mooring (SPM) Operations 95 10.2 Conventional Buoy Mooring (CBM) Operations 96 PART 3 ADDITIONAL QUESTIONNAIRES 99 Jetty Site Visit Check-list 101 Single Point Mooring Terminal Check-list 108 APPENDICES Appendix A: Related Publications 117 Appendix B: Documents to be Furnished to Assessment Team by Terminal 119 iv Introduction The Marine Terminal Baseline Criteria and Assessment Questionnaire has been published by the Oil Companies International Marine Forum (OCIMF) to encourage the uniform assessment of standards of safety and environmental protection at chemical, gas, and oil terminals. This publication supercedes the Marine Terminal Survey Guidelines published in 1995 by OCIMF with the assistance of the Society of International Gas Tanker and Terminal Operators (SIGTTO). The Baseline Criteria are written for the assessment of ?xed piers, sea islands and buoy mooring terminals. They are not intended for use at producing facilities such as offshore platforms and deepwater loading systems, although the contents could be adapted for such purpose. This document was produced recognising that established standards for conventional marine terminals are not readily available in a consolidated format, as illustrated by the list of related publications in Appendix A. The Baseline Criteria are intended to encompass the systems and operations on the jetty or berth, including terminal management systems, and operations on tankers critical to the ship /shore interface. It should be noted that the scope of the Baseline Criteria does not include the tank farm or storage and distribution facilities. The assessment questions provide a means to evaluate the level of terminal conformance with the Baseline Criteria. However, it should be recognised that these guidelines can only provide a basic framework. Each terminal assessment will require individual interpretations that should be objective and supported by the experience and judgment of the assessors. The scope includes marine interfaces and relationships, such as those with pilots, tug operators and port authorities. The Marine Terminal Baseline Criteria and Assessment Questionnaire is comprised of three parts and appendices. Part 1 provides guidance on the use of the document and on carrying out the assessment. Part 2 contains the Baseline Criteria and accompanying questions, which are grouped into ten different sections. Part 3 provides additional questionnaires as examples to assist the assessor during a jetty site visit or when conducting inspections of SPM’s. Appendix A contains a representative list of publications which may be referenced to obtain additional information relating to the topics covered by the Baseline Criteria. Appendix B gives guidance on the documentation that may be required to be provided by the terminal to support the assessment process. Neither of these lists should be considered as being exhaustive. This document is intended to complement the information and advice contained within the International Safety Guide for Oil Tankers and Terminals (ISGOTT), which remains the prime source of technical guidance on tanker and terminal operations. Where relevant, the text of Marine Terminal Baseline Criteria is aligned with the guidance in ISGOTT and extensive references are made to recommendations contained within the Guide. 1 22 Marine Terminal Baseline Criteria 1.0 MANAGEMENT AND ORGANISATION 1.9 Vessel Berth Compatibility Criteria Every terminal should have a de?nitive and comprehensive list of vessel dimensional criteria for each berth within the terminal. Guidance Terminals should have a de?nitive, comprehensive list of vessel dimensional criteria for each berth within the terminal. This information, which should be made available to both internal and external contacts, should include the following criteria: Maximum Draft (See also section 2.2 Water Depth Surveys) ° Maximum draft should preferably be determined in consultation with authorities and should be based upon the restricting depth at the berth or in the approaches, related to a speci?c datum (e.g., Chart Datum, Lowest Astronomical Tide). ° A minimum Under Keel Clearance (UKC) should be de?ned taking into account speed, squat, ship motion (e.g., due to wave action), and the nature of the seabed. ° Maximum draft should be de?ned for the usual water density at the berth. ° When de?ning maximum draft, due regard should be given to unusual tidal or environmental conditions which may affect water depth. Maximum Displacement ° The full load displacement ?gure should be quoted to de?ne the maximum size of the vessel allowed on the berth. ° A maximum displacement ?gure may also be quoted for the berthing operation where the loadings on berth fendering may be limited. Length Overall (LOA) (This is the maximum length of the vessel) In addition, terminals may specify further dimensional limitations, for example: Minimum Length Overall (LOA) Bow to Centre Manifold (BCM) Minimum Parallel Body Length required forward and aft of the manifold ° To ensure that the vessel will rest against the fenders when in position with the cargo connection made. Maximum Beam ° May be limited where the width of the waterway is limited such as a lock, a dock or a river. Maximum Allowable Manifold Height above the Water ° To ensure that the vessel can keep the cargo arms connected to discharge all the cargo. ° In tidal locations it may be necessary to disconnect the loading arms during the high water period. Minimum Allowable Manifold Height above the Water ° To ensure that a loaded vessel can be connected to the discharge arms. ° In tidal locations it may be necessary to disconnect the cargo arms during the low water period. Maximum Air Draft ° The distance between the waterline and the highest point on the vessel. ° This may be needed to ensure that vessels can pass beneath bridges and overhead obstructions. ° A safe clearance distance may be de?ned by the local harbour authority. In de?ning these criteria, care should be taken in establishing the baseline data from which they are derived and ensuring that they are correctly reconciled. Terminals should clearly identify the units of measurement used. 23 Marine Terminal Baseline Criteria Y N NS NA 1.0 MANAGEMENT AND ORGANISATION 1.9 Vessel Berth Compatibility Criteria Key Question 1.9 Does the terminal have available a list of vessel acceptance criteria for each berth within the terminal? Guidance Questions 1.9.1 Is the list of vessel acceptance criteria for each berth in accordance with the Guidance? 1.9.2 If additional dimensional limitations are required, are these speci?ed as described in the Guidance? 1.9.3 Do restrictions consider all aspects of the port including berth sizes, water depths, channel width, weather conditions and environmental effects? 1.9.4 Is this information made available both internally and externally? 24 Marine Terminal Baseline Criteria 1.0 MANAGEMENT AND ORGANISATION 1.10 Documentation Every terminal should maintain a set of up-to-date documents to ensure compliance with regulations, procedures and good practice, and for providing information on the regulations, facilities and equipment associated with the management of the ship/shore interface. Guidance Terminals should maintain a set of up-to-date documents to ensure compliance with regula- tions, procedures and good practice, and for providing information on facilities and equipment associated with the management of the ship/shore interface. Documentation should provide current information on topics that include the following: ° Legislation, including national and local requirements and HSE legislation. ° Industry guidelines, company policies, HSE Policy. ° Operating manuals, maintenance and inspection procedures, site plans and drawings. ° Records, e.g., internal and external audits; inspections; meetings; HSE records; permits, lo- cal procedures. ° Certi?cates issued for equipment and processes. Documentation available on site should include a comprehensive set of “as-built” construction drawings and speci?cations of the berth and associated terminal facilities, including any and all modi?cations made since it was ?rst commissioned. This documentation should form the basis of any structural, water depth, or other surveys carried out to inspect the fabric of the facilities (See also section 9.1 Structural Surveys). A record of the major equipment items should be kept, e.g., speci?cations, purchase orders, inspection and maintenance data. Major equipment could include transfer arms, access towers, large valves, pumps, meters, fenders, mooring hooks.