Every marine surveyor, whatever his or her age or level of experience, will find the advice, guidelines and practical examples supplied in this handy-sized book helpful. It will also help them better understand the importance of effective evidence gathering and the report writing process.
Report Writing for Marine Surveyors is full of helpful diagrams and charts. These are designed to illustrate every aspect of the marine surveying process likely to be encountered. Different types of report format, which may be used as templates, are included in the appendices.
Whether you are already an experienced marine surveyor or are about to enter the profession, this is one book which you should keep within reach.
About the Author
Mike Wall is a vastly experienced marine surveyor and lecturer in maritime studies.
He has gained 25 years experience in hull, machinery, cargo and pleasure craft surveying in the United States of America, New Zealand, Fiji and South East Asia.
Mike is the author of Hatch Covers - Operation, Testing and Maintenance published by Witherby Seamanship International.
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Foreword v
Preface vii
About the author ix
Acknowledgements xi
List of Tables and Figures xvii
Chapter 1 - Introduction
1.1 The many types of report
1.1.1. Hull and machinery surveys
1.1.2. Cargo surveys
1.1.3. Pleasure craft surveys
1.1.4. Protection & Indemnity (P&I) surveys
1.1.5. On hire and off hire surveys
1.1.6. Charterers’ surveys
1.1.7. Other/specialist surveys
1.2 Receiving your assignment
1.3 The purpose of a report
1.4 Information required and sources
1.5 Preparing for the survey
Chapter 2 - The basis of reports
2.1 The report as a legal document
2.2 Discovery
2.3 Evidence
2.4 Protocols
2.5 Terms and Conditions of service
2.5.1. Legal guideline
2.5.2. Survey requirements
2.6 Caveats and disclaimers
2.7 Professional indemnity insurance
2.8 Limiting liability
2.9 Copyright issues
Chapter 3 - Preparing for the report
3.1 Interviewing skills
3.2 Facts and opinions
3.3 Aide mémoires and laptops
3.4 File management
3.5 Good written and spoken communication
3.6 Tone of the report
3.7 Terminology versus jargon
3.8 Multiple surveyorsTING FOR MARINE SURVEYORS
3.9 Delegating
3.10 Signing the report
3.10.1. Legal guideline
3.10.2. Lawyer’s comments
3.11 References
Chapter 4 - Report types
4.1 Specifi c requests
4.2 Pro forma reports
4.3 Pre-purchase condition surveys (PPCS)
4.3.1. Pleasure craft surveys
4.4 P&I Club surveys
4.4.1. Hatch cover surveys
4.5 Machinery damage surveys
4.6 Hull damage surveys
4.7 Charterers’ surveys
4.7.1. RightShip inspections
4.7.2. Cargill inspections
4.8 Cargo surveys
4.9 Container damage surveys
4.10 Collision damage reports
4.10.1. Speed and angle of blow assessment
4.11 Specialised reports (heavy lift, tow approvals, etc)
4.11.1. Tow approvals (known as ‘Trip in Tow’ surveys in the United States)
4.11.2. Heavy lift surveys
4.12 Expert opinions
Chapter 5 - Writing the report
5.1 Structure
5.2 Abstracts and executive summaries
5.3 Spelling and grammar
5.4 Some simple rules to follow
5.5 Active and passive writing
5.6 Voice recognition software
5.7 Report writing software
5.8 Typing
5.9 Typography
5.10 Typeface terminology
5.11 Tracking and kerning
5.12 The style sheet
5.13 Headlines
5.14 Numbering
5.15 Units of measurement
5.16 Use of brackets
5.16.1. Brackets ( )
5.16.2. Square brackets [ ]
5.16.3. Curly brackets { }
5.16.4. Angle brackets < >
5.17 Use of i.e. and e.g.
5.18 Lists
5.19 Presentation and layout
5.20 Balance
5.21 Numerals and words
5.22 Date and time formats
5.23 Hooks
5.24 Colon and semicolon
5.25 Lack of colour
5.26 Widows and orphans
5.27 Paragraph spacing and indentation
5.28 Diagrams
5.29 Photographs
5.30 Accurate descriptions.
5.31 Use of spreadsheets
5.32 Notes
5.33 Appendices and annexes
5.34 Binding the report
5.35 Touch typing
Appendices
Appendix 1: Specimen Pre-purchase Condition Survey Reports
Specimen Pre-purchase Condition Survey Report for a Merchant Vessel
Specimen Pre-purchase Condition Survey Report for a Pleasure Craft
Appendix 2: Specimen Machinery Damage Survey Report
Appendix 3: Specimen Hull Damage Survey Report
Appendix 4: Specimen Off Hire Survey Report
Appendix 5: Specimen Cargo Survey Reports
Specimen Tanker Quantity Dispute Report
Specimen Cargo Discharge Survey Report
Appendix 6: Specimen Container Damage Survey Report
Appendix 7: Specimen Collision Damage Survey Report
Appendix 8: Specimen Speed and Angle of Blow Assessment Report
Appendix 9: Specimen Tow Approval (Trip in Tow) Report
Appendix 10: Specimen Heavy Lift Survey Report
List of abbreviations
Glossary of terms
Index
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