Report Writing for Marine Surveyors (eBook)

Published Date

January 2011

Also available in other formats:

Report Writing for Marine Surveyors (eBook)

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This publication is a valuable addition to the body of information available to marine surveyors. It is of value to new entrants to this global industry for whom writing detailed, accurate and concise survey reports is an essential job requirement. Diagrams and charts are used to illustrate every aspect of the marine surveying process, and different types of report format, which may be used as templates, are included in the appendices.

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This publication will benefit marine surveyors at any level of the industry. The advice, guidelines and practical examples promote a better understanding of effective evidence gathering and the report writing process.

About the Author

Mike Wall is a vastly experienced marine surveyor and lecturer in maritime studies.

He has over 25 years' experience in hull, machinery, cargo and pleasure craft surveying in the USA, New Zealand, Fiji and South East Asia.

Mike is the author of Hatch Covers - Operation, Testing and Maintenance published by Witherby Seamanship International.



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About the author


List of Tables and Figures


Chapter 1 - Introduction

1.1 The many types of report

1.1.1. Hull and machinery surveys

1.1.2. Cargo surveys

1.1.3. Pleasure craft surveys

1.1.4. Protection & Indemnity (P&I) surveys

1.1.5. On hire and off hire surveys

1.1.6. Charterers’ surveys

1.1.7. Other/specialist surveys

1.2 Receiving your assignment

1.3 The purpose of a report

1.4 Information required and sources

1.5 Preparing for the survey


Chapter 2 - The basis of reports

2.1 The report as a legal document

2.2 Discovery

2.3 Evidence

2.4 Protocols

2.5 Terms and Conditions of service

2.5.1. Legal guideline

2.5.2. Survey requirements

2.6 Caveats and disclaimers

2.7 Professional indemnity insurance

2.8 Limiting liability

2.9 Copyright issues


Chapter 3 - Preparing for the report

3.1 Interviewing skills

3.2 Facts and opinions

3.3 Aide mémoires and laptops

3.4 File management

3.5 Good written and spoken communication

3.6 Tone of the report

3.7 Terminology versus jargon

3.8 Multiple surveyorsTING FOR MARINE SURVEYORS

3.9 Delegating

3.10 Signing the report

3.10.1. Legal guideline

3.10.2. Lawyer’s comments

3.11 References


Chapter 4 - Report types

4.1 Specific requests

4.2 Pro forma reports

4.3 Pre-purchase condition surveys (PPCS)

4.3.1. Pleasure craft surveys

4.4 P&I Club surveys

4.4.1. Hatch cover surveys

4.5 Machinery damage surveys

4.6 Hull damage surveys

4.7 Charterers’ surveys

4.7.1. RightShip inspections

4.7.2. Cargill inspections

4.8 Cargo surveys

4.9 Container damage surveys

4.10 Collision damage reports

4.10.1. Speed and angle of blow assessment

4.11 Specialised reports (heavy lift, tow approvals, etc)

4.11.1. Tow approvals (known as ‘Trip in Tow’ surveys in the United States)

4.11.2. Heavy lift surveys

4.12 Expert opinions


Chapter 5 - Writing the report

5.1 Structure

5.2 Abstracts and executive summaries

5.3 Spelling and grammar

5.4 Some simple rules to follow

5.5 Active and passive writing

5.6 Voice recognition software

5.7 Report writing software

5.8 Typing

5.9 Typography

5.10 Typeface terminology

5.11 Tracking and kerning

5.12 The style sheet

5.13 Headlines

5.14 Numbering

5.15 Units of measurement

5.16 Use of brackets

5.16.1. Brackets ( )

5.16.2. Square brackets [ ]

5.16.3. Curly brackets { }

5.16.4. Angle brackets < >

5.17 Use of i.e. and e.g.

5.18 Lists

5.19 Presentation and layout

5.20 Balance

5.21 Numerals and words

5.22 Date and time formats

5.23 Hooks

5.24 Colon and semicolon

5.25 Lack of colour

5.26 Widows and orphans

5.27 Paragraph spacing and indentation

5.28 Diagrams

5.29 Photographs

5.30 Accurate descriptions.

5.31 Use of spreadsheets

5.32 Notes

5.33 Appendices and annexes

5.34 Binding the report

5.35 Touch typing




Appendix 1: Specimen Pre-purchase Condition Survey Reports

Specimen Pre-purchase Condition Survey Report for a Merchant Vessel

Specimen Pre-purchase Condition Survey Report for a Pleasure Craft


Appendix 2: Specimen Machinery Damage Survey Report


Appendix 3: Specimen Hull Damage Survey Report


Appendix 4: Specimen Off Hire Survey Report


Appendix 5: Specimen Cargo Survey Reports

Specimen Tanker Quantity Dispute Report

Specimen Cargo Discharge Survey Report


Appendix 6: Specimen Container Damage Survey Report


Appendix 7: Specimen Collision Damage Survey Report


Appendix 8: Specimen Speed and Angle of Blow Assessment Report


Appendix 9: Specimen Tow Approval (Trip in Tow) Report


Appendix 10: Specimen Heavy Lift Survey Report


List of abbreviations


Glossary of terms



Petrospot is a dynamic independent publishing, training and events organisation focused on the maritime, energy and transportation industries.

It delivers the highest quality strategic information in the most comprehensive and convenient formats – via magazines, websites and books, or face to face in conferences, exhibitions, seminars and training courses.

Based in Oxfordshire, England, Petrospot was established in May 2003 by Llewellyn Bankes-Hughes (Managing Director). He is supported by Lesley Bankes-Hughes (Director – Publishing), and Luci Llewellyn-Jones (Director – Events).

Title: Report Writing for Marine Surveyors (eBook)
Number of Pages: 319
Product Code: PT1006EA
ISBN: ISBN 13: 978-0-9548097-7-5 (9780954809775), ISBN 10: 0-9548097-7-7 (0954809777)
Published Date: January 2011

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