Report Writing for Marine Surveyors (eBook)

Published Date

January 2011

Also available in other formats:

Report Writing for Marine Surveyors (eBook)

(Excludes any applicable taxes)

This book is a valuable addition to the body of information available to marine surveyors. It is of particular value to new entrants to this global industry for whom writing detailed, accurate and concise survey reports is an essential job requirement. It also includes helpful diagrams and charts designed to illustrate every aspect of the marine surveying process likely to be encountered.

Be the first to review this product

Every marine surveyor, whatever his or her age or level of experience, will find the advice, guidelines and practical examples supplied in this handy-sized book helpful. It will also help them better understand the importance of effective evidence gathering and the report writing process.

Whether you are already an experienced marine surveyor or are about to enter the profession, this is one book which you should keep within reach.

About the Author

Mike Wall is a vastly experienced marine surveyor and lecturer in maritime studies.

He has gained 25 years experience in hull, machinery, cargo and pleasure craft surveying in the United States of America, New Zealand, Fiji and South East Asia.

Mike is the author of Hatch Covers - Operation, Testing and Maintenance published by Witherby Seamanship International.

Foreword v

Preface vii

About the author ix

Acknowledgements xi

List of Tables and Figures xvii

Chapter 1 - Introduction

1.1 The many types of report

1.1.1. Hull and machinery surveys

1.1.2. Cargo surveys

1.1.3. Pleasure craft surveys

1.1.4. Protection & Indemnity (P&I) surveys

1.1.5. On hire and off hire surveys

1.1.6. Charterers’ surveys

1.1.7. Other/specialist surveys

1.2 Receiving your assignment

1.3 The purpose of a report

1.4 Information required and sources

1.5 Preparing for the survey

Chapter 2 - The basis of reports

2.1 The report as a legal document

2.2 Discovery

2.3 Evidence

2.4 Protocols

2.5 Terms and Conditions of service

2.5.1. Legal guideline

2.5.2. Survey requirements

2.6 Caveats and disclaimers

2.7 Professional indemnity insurance

2.8 Limiting liability

2.9 Copyright issues

Chapter 3 - Preparing for the report

3.1 Interviewing skills

3.2 Facts and opinions

3.3 Aide mémoires and laptops

3.4 File management

3.5 Good written and spoken communication

3.6 Tone of the report

3.7 Terminology versus jargon

3.8 Multiple surveyorsTING FOR MARINE SURVEYORS

3.9 Delegating

3.10 Signing the report

3.10.1. Legal guideline

3.10.2. Lawyer’s comments

3.11 References

Chapter 4 - Report types

4.1 Specifi c requests

4.2 Pro forma reports

4.3 Pre-purchase condition surveys (PPCS)

4.3.1. Pleasure craft surveys

4.4 P&I Club surveys

4.4.1. Hatch cover surveys

4.5 Machinery damage surveys

4.6 Hull damage surveys

4.7 Charterers’ surveys

4.7.1. RightShip inspections

4.7.2. Cargill inspections

4.8 Cargo surveys

4.9 Container damage surveys

4.10 Collision damage reports

4.10.1. Speed and angle of blow assessment

4.11 Specialised reports (heavy lift, tow approvals, etc)

4.11.1. Tow approvals (known as ‘Trip in Tow’ surveys in the United States)

4.11.2. Heavy lift surveys

4.12 Expert opinions

Chapter 5 - Writing the report

5.1 Structure

5.2 Abstracts and executive summaries

5.3 Spelling and grammar

5.4 Some simple rules to follow

5.5 Active and passive writing

5.6 Voice recognition software

5.7 Report writing software

5.8 Typing

5.9 Typography

5.10 Typeface terminology

5.11 Tracking and kerning

5.12 The style sheet

5.13 Headlines

5.14 Numbering

5.15 Units of measurement

5.16 Use of brackets

5.16.1. Brackets ( )

5.16.2. Square brackets [ ]

5.16.3. Curly brackets { }

5.16.4. Angle brackets < >

5.17 Use of i.e. and e.g.

5.18 Lists

5.19 Presentation and layout

5.20 Balance

5.21 Numerals and words

5.22 Date and time formats

5.23 Hooks

5.24 Colon and semicolon

5.25 Lack of colour

5.26 Widows and orphans

5.27 Paragraph spacing and indentation

5.28 Diagrams

5.29 Photographs

5.30 Accurate descriptions.

5.31 Use of spreadsheets

5.32 Notes

5.33 Appendices and annexes

5.34 Binding the report

5.35 Touch typing


Appendix 1: Specimen Pre-purchase Condition Survey Reports

Specimen Pre-purchase Condition Survey Report for a Merchant Vessel

Specimen Pre-purchase Condition Survey Report for a Pleasure Craft

Appendix 2: Specimen Machinery Damage Survey Report

Appendix 3: Specimen Hull Damage Survey Report

Appendix 4: Specimen Off Hire Survey Report

Appendix 5: Specimen Cargo Survey Reports

Specimen Tanker Quantity Dispute Report

Specimen Cargo Discharge Survey Report

Appendix 6: Specimen Container Damage Survey Report

Appendix 7: Specimen Collision Damage Survey Report

Appendix 8: Specimen Speed and Angle of Blow Assessment Report

Appendix 9: Specimen Tow Approval (Trip in Tow) Report

Appendix 10: Specimen Heavy Lift Survey Report

List of abbreviations

Glossary of terms


Title: Report Writing for Marine Surveyors (eBook)
Number of Pages: 319
Product Code: PT1006EA
ISBN: ISBN 13: 978-0-9548097-7-5 (9780954809775), ISBN 10: 0-9548097-7-7 (0954809777)
Published Date: January 2011

Write Your Own Review

Only registered users can write reviews. Please, log in or register

Windows eBooks:


To access the eBook, you need to install our free Windows eBook Reader.

The application can be downloaded from:


Standalone eBooks are supplied with 1 licence + 1 backup and are not transferable between platforms.


Remote Desktop Services (Terminal Services) and virtual environments are not supported.


The Windows eBook Reader works with Windows XP or later OS (but not Windows RT).

See more details.


Cloud (online) eBooks:


The Cloud (online) eBooks use Microsoft Silverlight browser plugin to deliver the best possible reading experience with the ability to work in offline mode.


It is an annual subscription service (i.e. each eBook is purchased for 1 year of use).

Online licences are not transferrable to Windows or iPad (or vice-versa).


Silverlight is compatible with the major web browsers used on Windows and Mac OS X operating systems.

However it is not supported on Linux, Android, Windows RT and iPad devices and therefore the Cloud eBooks use an HTML site in these instances.

The HTML site is more restricted than the Silverlight version.


See and more details.


Note for Mac Users:


Mac users can read Windows eBooks with Boot Camp or using virtual machines such as Parallels Desktop, Virtual Box, ...

Alternatively, Cloud (online) eBooks are accessible on Mac, including the Silverlight plugin with offline mode.


Note for Linux Users:


Linux users can read Windows eBooks using a virtual PC.

Alternatively, the HTML version of the Cloud (online) eBooks is accessible.


Note for Tablet Users:


Tablets owners can use the HTML version of the Cloud (online) eBooks.

Share This!
  • Facebook
  • Twitter
  • Linkedin
  • and more...