INTERTANKO Vessels’ Practical Guide to Vetting 2nd Edition 2018 (eBook)

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Published Date

September 2018

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INTERTANKO Vessels’ Practical Guide to Vetting 2nd Edition 2018 (eBook)

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The purpose of this guide is to assist a vessel’s staff to prepare both themselves and the vessel for a ship inspection.


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Vessels' Practical Guide to Vetting (formerly Seafarers' Guide to Vetting Inspections) is the result of an INTERTANKO Vetting Committee initiative and has been written for all Officers and crew on board to enable them to better understand the content and requirements of the SIRE Vessel Inspection Questionnaire (VIQ).

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Chapter 1. General Information

Chapter 2. Certification and Documentation

Chapter 3. Crew Management

Chapter 4. Navigation and Communications

Chapter 5. Safety Management

Chapter 6. Pollution Prevention

Chapter 7. Maritime Security

Chapter 8. Cargo and Ballast Systems – Petroleum

Chapter 8. Cargo and Ballast Systems – Chemical

Chapter 8. Cargo and Ballast Systems – LPG

Chapter 8. Cargo and Ballast Systems – LNG

Chapter 9. Mooring

Chapter 10. Engine and Steering Compartments

Chapter 11. General Appearance and Condition

Chapter 12. Ice Operations

Inspection Close-out Meeting

INTERTANKO Vetting Inspection Feedback Form

The purpose of this guide is to assist a vessel’s staff to prepare both themselves and the vessel for a ship inspection.


The importance of consistently successful ship inspections cannot be understated, without these vessels will have extreme difficulties to trade.


Good and thorough preparations will not only show an Inspector the competency and professionalism of the crew, but also how well the vessel is managed.


This publication follows each chapter of the latest version of the SIRE Vessel Inspection Questionnaire (VIQ) and provides guidance on the responsibilities for each question in the VIQ. Each ship owner, ship management company/operator or technical manager, referred to from here on in this Guide as “the company” should, under their own Safety Management System (SMS), have their own allocations of such responsibilities on board.


Those on board at the forefront of the inspection will usually be the Master, Chief Officer, Chief and 2nd Engineers, referred to from here on as “Senior Officers”. It should be recognised that underperformance from any member of the crew could and, most often does, result in negative comments and such comments could result in the vessel potentially failing a vetting process.


The latest edition of the VIQ has introduced many “competence” questions whereby the Inspector will verify awareness and familiarity of any Officer and crew member on their knowledge and understanding of many vessel operations and procedures. It is thus recommended each VIQ Inspector guidance note is read thoroughly by the appropriate Officer or crew member to ensure full understanding of the requirements of each VIQ question.


Knowledge of the contents of legislation, documents and publications often identified in the guidance notes must be read in conjunction with the notes.


So, with this in mind all personnel on board have an important role to play during an inspection and to ensure that all perform their duties as part of a well-drilled ship-board team.


It is strongly recommended that all Senior Officers should make themselves familiar with Section 4, “Conduct of Inspections” of the OCIMF-SIRE VIQ. These contain the requirements that the Inspector must follow and in the event that the Inspector does not follow these guidelines/requirements then this should be discussed with the Inspector during the closing meeting. It does not serve any purpose to avoid such discussions with the Inspector and then complain to the company after the Inspector has left the vessel. Any valid comments or complaints against the Inspector must be brought to their attention in a professional manner so that the Inspector is aware that comments and/or complaints about his/her performance will be submitted.


There are many VIQ questions we consider “Competence” questions whereby inspectors are asking Officers and crew to demonstrate their knowledge of various procedures, operations and use of equipment etc. We believe this can lead to misinterpretation by vessels’ staff and Inspectors and we will try to clarify this overleaf.


The terms “Officers”, “Deck Officers”, “Cargo Watch Officers”, personnel etc. as examples are used.


To avoid overcomplication and give clarity to these questions, such questions are directed to those Officers/ personnel with direct responsibility or involved in the operation/process being examined. As an example – a cargo operation which in general involves all Deck Officers, and at times on certain vessels an Engineering Officer or Gas Engineer, all of these Officers involved should be expected to be questioned and thus have knowledge of the VIQ question being asked.


Other examples include:


VIQ Chapter 4 – Navigation and Communications – where Officers are referred to, these are only expected to be Deck Officers keeping a navigational watch, with no Engineering Officers involved. Likewise VIQ Chapter 10 Engine and Steering Compartments would only expect Engineering Officers to be challenged and questioned– not Deck Officers.


There are also concerns over the use of the terms “aware of” and “familiar with”. Definitions are clearly different and Inspectors would expect Officers and crew to demonstrate clear answers to such questions. It is easy for an Inspector to identify a lack of knowledge – as an example if an Officer is asked to demonstrate awareness of the procedures for the use of portable gas detectors – it is easy for the Officer to point out the instruments, procedures and guidance in place – but if then asked to demonstrate and explain how to calibrate such instruments and he is unable to do this, he is clearly not familiar with the process, this would very obviously identify a lack of knowledge and thus raise an observation.


This principle can be applied for all questions, e.g. you are aware of the emergency generator operation but can you demonstrate how to start it?


INTERTANKO has provided a means of reporting Inspector behaviour in a confidential manner, this to ensure continuous improvement of ship inspections and inspection procedures. The reporting system has been developed in an electronic format which allows the reports to be submitted directly into a database. In view of the confidential nature of this system, a username and password, which can be obtained from INTERTANKO, is required to upload reports – email to obtain your username and password. Masters and operators should complete the form after each inspection and submit it to INTERTANKO. This will greatly assist INTERTANKO in its continued efforts to monitor inspector behaviour and their compliance with the various codes of practice. A printed version of the feedback form is provided at the rear of this publication as guidance only. More details can be found in the latest version of the INTERTANKO publication A Guide to the Vetting Process.


This Guide should be used in conjunction with the latest edition of the OCIMF-SIRE VIQ.


A well-prepared vessel will expedite any ship inspection.

INTERTANKO is the International Association of Independent Tanker Owners. INTERTANKO has been the voice of independent tanker owners since 1970, ensuring that the liquid energy that keeps the world turning is shipped safely, responsibly and competitively.

Title: INTERTANKO Vessels’ Practical Guide to Vetting 2nd Edition 2018 (eBook)
Number of Volumes: 1
Edition: Second
Number of Pages: 205
Product Code: WS1653EA
Published Date: September 2018
Binding Format: Paperback
Book Height: 300 mm
Book Width: 210 mm
Book Spine: 5 mm
Author: Intertanko

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