UK CHAMBER OF SHIPPING CHAMPIONING AND PROTECTING 39. One copy should be handed to the seafarer, another retained on file and a third sent to the employing company. 40. Record of Warning forms for a written warning and final warning can follow a similar format. 41. Recommended formulations for the various levels of warning are at paragraphs 50, 54 and 58 below. 42. When the disciplinary hearing has been conducted by the Master, it is recommended that a certified copy of any Record of Warning form issued by the Master should be annexed to the Official Log Book. Official Log Book entries 43. Where the Master has dealt with any disciplinary case there will have to be entries made in the ship’s Official Log Book. These must comply with the requirements of the Merchant Shipping (Official Log Books) Regulations 1981 as amended (See Annex 2). These should be copied to the seafarer. A copy should also be included in the departmental and/or ship’s disciplinary file. 44. Comprehensive entries in the Official Log Book should accurately record a fair hearing, including salient points of evidence and a reasonable decision. 45. Witness statements, certified by the Master, can be annexed to the Official Log Book with an appropriate entry referring to them. 46. A certified copy of any Record of Warning form issued by the Master should also be annexed to the Official Log Book. UK CHAMBER OF SHIPPING CHAMPIONING AND PROTECTING Dismissal from the ship 60. When the Master has decided that the appropriate penalty would be dismissal from the ship, the Official Log Book entry should state either that the seafarer was discharged from the ship for the breach immediately or that he was advised that he would be discharged for that reason at the next convenient port of call or at the end of the voyage. 61. The Official Log Book entry should also record that the seafarer had been told that dismissal from the ship does not operate to terminate employment; that a shore manager will be appointed to consider future employment in the light of his dismissal from the ship and that the case would be reported to the employing company. It is recommended that the following form of words is used: Brown was advised that he would be dismissed from the ship. He would be discharged [immediately/at the next convenient port of call/at the end of the voyage]. He was further advised that dismissal from the ship does not operate to terminate employment and that a shore manager will be appointed to consider his future employment in the light of his dismissal from the ship. The case will be reported to the employing company for this action to be taken. This would all be recorded in the Official Log Book. He made no comment. He was given a copy of the log book entries relating to this incident and acknowledged receipt of them. 62. Upon discharge of the seafarer, the Master should forward to their employing company: a) copies of all Official Log Book entries relating to the seafarer, including those recording warnings for earlier breaches of the Code, each extract endorsed: ‘We certify this to be a true copy of the entry in the Official Log Book’ and signed by the Master and another senior Officer b) copies of any written statements taken as advised in paragraphs 31-32 above, similarly endorsed c) copies of any earlier warnings on the departmental or ship’s file (see paragraph 36 above) similarly endorsed. Prosecution 63. Masters should bear in mind that, when a breach of the Code also appears to be an offence under either the general criminal law or Section 58 of the Merchant Shipping Act 1995 (see Annex 3), prosecution ashore may follow. 17 ANNEX 1 REVISED CODE EFFECTIVE FROM 1 August 2013 This Code has been agreed between Nautilus International, the National Union of Rail, Maritime and Transport Workers (RMT) and the UK Chamber of Shipping and approved by the Maritime and Coastguard Agency. The Code is printed in this leaflet. Please read it carefully. It sets out disciplinary rules and procedures which apply when you are employed to work on board ship. Any questions you may have should be referred to your supervisor or head of department, or to an official of your union.