Marine Terminal Operator Competence and Training Guide (MTOCT)

January 2013

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Marine Terminal Operator Competence and Training Guide (MTOCT)

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This OCIMF guide is to assist managers of marine terminals to:

Determine the competencies they require for marine terminal staff having responsibilities for the safety of the ship/shore interface. For the purposes of the Guide, the two staff levels considered are ‘Supervisors’ and ‘Operators’
Assess the competence of members of their marine terminal staff
Establish training needs for each member of staff
Develop appropriate training/self-help programmes to satisfy the training needs.

Includes an add-in application to customise the guide for each specific terminal and to manage training records.

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The recommendations contained in this guide are generic and designed to be applicable to all marine terminals handling bulk liquids, irrespective of the berth type or range of cargoes handled. It is recommended that the Competence Framework and accompanying training guidance will be tailored by users to the requirements and operations of individual terminals and will assist with the development of site-specific training that addresses site-specific operations.

Glossary

Abbreviations

Section 1 Purpose and Scope

Section 2 Introduction

2.1 Use of this Guide

2.2 The Competence Framework

2.3 Competence Element Templates

Section 3 Implementation Guidance

3.1 General

3.2 Staff Levels and Competencies

3.3 Customising the Guide

Section 4 Training Guidance

4.1 General

4.2 Determining Training Needs

4.3 Options for Training Delivery

4.4 Selection and Competence of Trainers

4.5 Record Keeping

Section 5 Verification of Effectiveness of Training

5.1 General

5.2 Methods for Assessing Competence

5.2.1 Observation

5.2.2 Questioning

5.2.3 Written Test

5.2.4 Oral Test

5.3 Selection and Competence of Assessors

5.4 The Role of Verifiers

Appendices

A The Competence Framework

A.1 Overview of the Competence Framework

A.2 Index of Key Functions, Units and Elements

B Competence Element Templates

Key Function 1: Introduction to Terminal

Key Function 2: Terminal HSE Management

Key Function 3: Security Management

Key Function 4: Hazards of Products

Key Function 5: Introduction to Vessels

Key Function 6: Pre-Arrival Planning and Preparation

Key Function 7: Arrival

Key Function 8: Transfer

Key Function 9: Post-Transfer

Key Function 10: Emergency Response

C Sources of Further Information

OCIMF was formed in April 1970 in response to the growing public concern about marine pollution, particularly by oil, after the Torrey Canyon incident in 1967. In the early 1970s, a variety of anti-pollution initiatives were starting to emerge nationally, regionally and internationally, but with little coordination. Through OCIMF, the oil industry was able to play a stronger, coordinating role in response to these initiatives, making its professional expertise widely available through cooperation with governments and intergovernmental bodies.

OCIMF was granted consultative status at the IMO in 1971 and continues to present oil industry views at IMO meetings. Since then, its role has broadened to take account the changing maritime activities of its membership. Its remit now covers tankers, barges, offshore support vessels and terminals and its advice extends to issues like shipping in ice and large-scale piracy, which rarely troubled the oil industry when OCIMF was first created in the 1970s.

The current membership of OCIMF comprises 112 companies worldwide.

Today, OCIMF is widely recognised as the voice of the oil industry providing expertise in the safe and environmentally responsible transport and handling of hydrocarbons in ships and terminals and setting standards for continuous improvement. Membership is extensive and includes every oil major in the world along with the majority of National Oil Companies.

OCIMF has much to be proud of. Not only has it contributed to a substantial quantity of regulation at the IMO aimed at improving the safety of tankers and protecting the environment, but it has introduced important new guidance on pressing current issues such as piracy and Arctic shipping. With the process of introducing new Internationally-accepted regulation necessarily slow as it crosses many individual countries and jurisdictions, OCIMF is in the unique position of being able to leverage the expertise of its membership to press ahead with much needed guidance on important industry issues. This provides the means to improve practices in the membership and in the wider industry, and serves as a valuable reference for developing regulation.

Title: Marine Terminal Operator Competence and Training Guide (MTOCT)
Number of Pages: 136
Product Code: WS1383K
ISBN: ISBN 13: 978-1-85609-576-1 (9781856095761), ISBN 10: 1-85609-576-2 (1856095762)
Published Date: January 2013
Binding Format: Hardback
Book Height: 300 mm
Book Width: 250 mm
Book Spine: 10 mm
Weight: 0.70 kg
Author: Oil Companies International Marine Forum

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iii ©Copyright OCIMF 2013 Contents Glossary v Abbreviations vi Section 1 Purpose and Scope 1 Section 2 Introduction 5 2.1 Use of this Guide 7 2.2 The Competence Framework 7 2.3 Competence Element Templates 8 Section 3 Implementation Guidance 9 3.1 General 11 3.2 Staff Levels and Competencies 11 3.3 Customising the Guide 11 Section 4 Training Guidance 13 4.1 General 15 4.2 Determining Training Needs 15 4.3 Options for Training Delivery 15 4.4 Selection and Competence of Trainers 16 4.5 Record Keeping 16 Section 5 Verification of Effectiveness of Training 17 5.1 General 19 5.2 Methods for Assessing Competence 19 5.2.1 Observation 19 5.2.2 Questioning 19 5.2.3 Written Test 20 5.2.4 Oral Test 20 5.3 Selection and Competence of Assessors 21 5.4 The Role of Verifiers 21 Appendices 23 A The Competence Framework 25 A.1 Overview of the Competence Framework 25 A.2 Index of Key Functions, Units and Elements 26 B Competence Element Templates 34 Key Function 1: Introduction to Terminal 34 Key Function 2: Terminal HSE Management 53 iv Marine Terminal Operator Competence and Training Guide ©Copyright OCIMF 2013 Key Function 3: Security Management 60 Key Function 4: Hazards of Products 63 Key Function 5: Introduction to Vessels 69 Key Function 6: Pre-Arrival Planning and Preparation 85 Key Function 7: Arrival 91 Key Function 8: Transfer 108 Key Function 9: Post-Transfer 117 Key Function 10: Emergency Response 122 C Sources of Further Information 126 v ©Copyright OCIMF 2013 Glossary Within this guide, the terms below have the following meanings: Assessor An individual appointed to assess the competence of marine terminal staff. Awareness An individual has a good understanding of what is involved in the scope of an Element (see Section 3.2). Candidate A marine terminal staff member subject to training and/or assessment. May also be referred to as a ‘learner’ or ‘trainee’. Competence A specific skill, knowledge or ability that is specified to perform a role to a specified proficiency. Competence Level One of three levels of proficiency described as either ‘Awareness’, ‘Knowledge’ or ‘Skill’. Element The smallest practicable parcel of work for which a competence can be assessed. A total of 92 Elements are defined in this publication. Key Function A general area of activity relating to operation of a marine terminal. Ten Key Functions have been identified in the functional analysis contained in this Guide. Knowledge An individual is able to interpret and evaluate information and advice on the scope and application of an Element’s content (see Section 3.2). Marine Terminal Manager The person, or management team, having overall responsibility for the safe and efficient operation of a marine terminal. Marine Terminal (or Terminal) For the purposes of this publication, a marine terminal is defined as a place where vessels are berthed or moored for loading or discharging cargoes that include crude oil and products, chemicals and liquefied gases. Observation A method of assessing the practical competence of a Candidate. Operator A terminal staff member, who reports to the Supervisor, and has responsibilities associated with the safe management of the ship/shore interface. May also be termed, for example, ‘jetty man’ or ‘berth operator’. Oral Test A method of assessing the knowledge of a Candidate. Questioning A procedure, generally used in conjunction with Observation, to assess the practical competence of a Candidate. Skill An individual is able to carry out consistently the activities addressed by an Element to a required standard (see Section 3.2). Staff Level The grade of marine terminal staff for which a particular competence is appropriate. In this Guide, two staff levels are considered, ‘Supervisor’ and ‘Operator’. Supervisor A terminal staff member having responsibility for the safe management of the ship/shore interface. May also be termed, for example, ‘loading master’, ‘shore officer’ or ‘responsible person’. Training Need A person’s requirement for training in order to be able to do a particular task. In the context of these Guidelines, a person has a need for training if training is the preferred way of enabling that person to become competent in carrying out an Element designated as appropriate to the staff Level concerned. As marine terminal operations can be complex and staff abilities vary, it is unlikely that all marine terminal staff will have exactly the same set of training needs. Unit A group of Elements relating to a defined area of activity. A total of 32 Units have been defined in the Functional Analysis and included in the Competence Framework. Vessel Any vessel, including barges, that is designed to carry oil, liquefied gases or chemicals in bulk. Verifier An individual appointed to ensure that the Assessor has completed his tasks as far as is necessary to assure the appropriate level of competence of marine terminal staff. Written Test A method of assessing the knowledge of a Candidate. vi ©Copyright OCIMF 2013 Abbreviations Within this guide, the following abbreviations are used: ATB Articulated Tug and Barge BCM Bow to Centre Manifold (distance) CCNR Central Commission for Navigation of the Rhine CDI Chemical Distribution Institute COW Crude Oil Washing CTMS Custody Transfer Measurement System DOI Declaration of Inspection (USCG) DWT Deadweight EDP Early Departure Procedure ERS Emergency Release System ESD Emergency Shut-Down ETA Estimated Time of Arrival ETOP Emergency Towing-Off Pennant GOV Gross Observed Volume HMPE High Modulus Polyethylene HSE Health, Safety and Environment HSSE Health, Safety, Security and Environment H2S Hydrogen Sulphide ICS International Chamber of Shipping IG Inert Gas IMO International Maritime Organization ISGINTT International Safety Guide for Inland Navigation Tank-barges and Terminals ISGOTT International Safety Guide for Oil Tankers and Terminals ISPS(Code) International Ship and Port Facility Security Code ITB Integrated Tug and Barge KPI Key Performance Indicator LFL Lower Flammable Limit LGHP Liquefied Gas Handling Principles LNG Liquefied Natural Gas LOA Length Overall LPG Liquefied Petroleum Gas LSA Life Saving Appliances MARPOL International Convention for the Prevention of Pollution from Ships MBL Minimum Breaking Load MBM Multi-Buoy Mooring MSDS Material Safety Data Sheet NOx Nitrogen Oxide OBQ On-Board Quantity OCIMF Oil Companies International Marine Forum PEL Permissible Exposure Limit PERC Powered Emergency Release Coupling PFSO Port Facility Security Officer PPE Personal Protective Equipment PPM Parts per Million P/V Pressure/Vacuum QC/DC Quick Connect/Disconnect vii ©Copyright OCIMF 2013 Abbreviations QRH Quick Release Hook ROB (quantity) Remaining on Board SBM Single Buoy Mooring SBT Segregated Ballast Tank SCM Stern to Centre Manifold (distance) SIGTTO Society of International Gas Tanker and Terminal Operators SOx Sulphur Oxide SPM Single Point Mooring SSO Shipboard Security Officer STEL Short Term Exposure Limit STS Ship to Ship SWL Safe Working Load TLV Threshold Limit Value TOV Total Observed Volume TWA Time Weighted Average UFL Upper Flammable Limit UKC Under Keel Clearance VECS Vapour Emission Control System VEF Vessel Experience Factor 25 Section 6 Appendix A ©Copyright OCIMF 2013 Appendix A: The Competence Framework A.1 Overview of the Competence Framework Key Functions [10]Competence Units [32]Elements [92] 2.0 Terminal HSE Management 2.1 Understand the terminal’s HSE Management System 2.2 Understand controls for general hazards at the berth 3.0 Security Management 3.1 Understand ISPS Code requirements 3.2 Understand terminal security system and requirements 5.0 Introduction to Vessels 5.1 Understand marine terminology 5.2 Understand vessel mooring, cargo and ballast systems 5.3 Understand general requirements associated with a vessel’s port call 5.4 Understand requirements of a vessel’s HSSE Management System 6.0 Pre-Arrival Planning and Preparation 6.1 Manage pre-arrival communications 6.2 Undertake pre-arrival inspection 6.3 Confirm arrangements of terminal facilities for transfer 6.4 Ensure availability of personnel and services 9.0 Post-Transfer9.1 Ensure safe completion of transfer operation 8.0 Transfer 8.1 Monitor the safety of the transfer operation 8.2 Take samples at appropriate times 8.3 Ensure the safety of additive/dosing operations 8.4 Ensure safe stopping of transfer 10.0 Emergency Response 10.1 Demonstrate knowledge of terminal’s emergency response plan(s) and procedure 10.2 Demonstrate knowledge of vessel’s emergency response procedures 10.3 Understand emergency shut-down (ESD) procedures 7.0 Arrival 7.1 Understand requirements for support craft 7.2 Ensure mooring operations are conducted safely and efficiently 7.3 Ensure safe access is provided and maintained 7.5 Safely connect transfer equipment 7.6 Connect umbilicals 7.7 Ensure that transfer system is prepared for operation 7.4 Organise pre-transfer conference with vessel personnel and implement ship/shore safety checklist 4.0 Hazards of Products 4.1 Understand hazards of products handled 4.2 Understand hazards and controls associated with static electricity 1.0 Introductional to Terminal1.0 Introduction to Terminal 1.1 Understanding terminal terminology 1.2 Understand terminal equipment 1.3 Understand terminal and port procedures 4 13 2 5 2 1 2 5 2 1 2 1 1 1 2 1 3 6 1 1 1 5 1 7 7 1 1 1 4 5 2 1 26 Marine Terminal Operator Competence and Training Guide ©Copyright OCIMF 2013 A.2 Index of Key Functions, Units and Elements Key Function 1 - Introduction to TerminalGuidance Competence Level Unit1.1 Understand terminal terminologySupervisorOperator Element1.1.1Have an understanding of the terminology used for terminal areas KK 1.1.2 Have an understanding of the terminology used for terminal equipment and systems KK 1.1.3 Have an understanding of the roles and responsibilities of terminal personnel KK 1.1.4 Have an understanding of the terminology used for terminal operations and activities KK Unit1.2 Understand terminal equipment Element1.2.1Have an understanding of terminal pipeline arrangements to the berth(s) SK 1.2.2Have an understanding of the terminal's transfer equipment SK 1.2.3Have an understanding of vapour management systems and equipment installed at the terminal SK 1.2.4Have an understanding of lifting gear used at the berth(s) SK 1.2.5Have an understanding of the ship/shore access arrangements SK 1.2.6Have an understanding of the terminal’s mooring equipment SK 1.2.7Have an understanding of berthing aids usedKA 1.2.8Have an understanding of the fendering arrangements at the berth(s) KA 1.2.9Have an understanding of sumps and drainage arrangements at the berth(s) SK 1.2.10Have an understanding of the fire-fighting, fire detection and emergency response equipment provided SK 1.2.11Have an understanding of lighting arrangements provided SK 1.2.12Have an understanding of fixed gas monitoring equipment provided SK 1.2.13Have an understanding of arrangements for the terminal’s nitrogen supply system SK Unit1.3Understand terminal and port procedures Element1.3.1Have an understanding of the contents of the Terminal Operating Manual(s) SK 1.3.2Have an understanding of the contents of the Terminal Information Booklet and port regulations SK 27 Section 6 Appendix A ©Copyright OCIMF 2013 Key Function 2 - Terminal HSE ManagementGuidance Competence Level Unit2.1 Understand the terminal's HSE Management System SupervisorOperator Element2.1.1Have an understanding of the principles contained in the terminal's HSE policy and other associated policies SK 2.1.2 Have an understanding of the HSE management structure and personal responsibilities SK 2.1.3 Have an understanding of the requirements of the terminal’s risk controls, including the permit to work system SK 2.1.4 Have an understanding of the terminal's requirements for PPE use SK 2.1.5Have an understanding of the requirements for environmental protection SK Unit2.2Understand controls for general hazards at the berth Element2.2.1Have an understanding of the control of ignition sources SK 2.2.2Have an understanding of the requirements and access controls for vehicles SK Key Function 3 - Security ManagementGuidance Competence Level Unit3.1 Understand ISPS Code requirementsSupervisorOperator Element3.1.1Have an understanding of the ISPS Code requirements KA Unit3.2Understand terminal security system and requirements Element3.2.1Have an understanding of security procedures related to the control of access to the terminal and berths KK 3.2.2Have an understanding of vessel security procedures AA 28 Marine Terminal Operator Competence and Training Guide ©Copyright OCIMF 2013 Key Function 4 - Hazards of ProductsGuidance Competence Level Unit4.1 Understand hazards of products handledSupervisorOperator Element4.1.1Have an understanding of terms used to describe the properties of the products handled SK 4.1.2Have an understanding of the contents of MSDS and associated requirements SK 4.1.3Have an understanding of flammable range and methods used to control atmospheres KA 4.1.4Have an understanding of the means and effects of exposure to toxic substances KK 4.1.5Have an understanding of the use of portable and personal gas monitors SK Unit4.2Understand hazards and controls associated with static electricity Element4.2.1Have an understanding of the sources and hazards of static electricity and methods of control SK 29 Section 6 Appendix A ©Copyright OCIMF 2013 Key Function 5 - Introduction to VesselsGuidance Competence Level Unit5.1 Understand marine terminologySupervisorOperator Element5.1.1Have an understanding of the different types of vessels handled by the terminal, and their basic layout A A 5.1.2Have an understanding of the terminology used for vessel areas and propulsion/manoeuvring systems A A 5.1.3Have an understanding of the roles and responsibilities of vessel personnel A A 5.1.4Have an understanding of the terminology used for vessel operations in port A A 5.1.5Have an understanding of the terminology used for vessel particulars K A 5.1.6Have an understanding of the terminology used for cargo measurement K A 5.1.7Have an understanding of the terminology used for vessel’s mooring equipment and lines A A Unit5.2Understand vessel mooring, cargo and ballast systems Element5.2.1Have an understanding of vessel's mooring equipment A A 5.2.2Have an understanding of vessel cargo handling systems A A 5.2.3Have an understanding of ballast systems and arrangements A A 5.2.4Have an understanding of cargo tank venting arrangements and systems K A 5.2.5Have an understanding of the various methods of managing vessel cargo tank atmospheres A A 5.2.6Have an understanding of vessel tank cleaning and gas freeing methods K A 5.2.7Have an understanding of the purpose and requirements for crude oil washing (COW) K A Unit5.3Understand general requirements associated with a vessel's port call Element5.3.1Have an understanding of the roles and responsibilities of third parties involved in a vessel's call K A Unit5.4Understand requirements of a vessel's HSE management system Element5.4.1Have an understanding of the typical requirements of a vessel's HSE management system A A

Marine Terminal Operator Competence and Training Guide (MTOCT)

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