Report Writing for Professional Marine Engineers.

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Published Date

August 2019

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Report Writing for Professional Marine Engineers.

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This guide provides a wealth of practical information on completion of the wide range of marine reports, including conducting a survey and gathering information, conforming with legal requirements, writing a complete and effective report, text formatting and presentation of diagrams and photographs. It is an invaluable source of reference for every professional marine engineer.

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Just as there are many skills required to complete a survey or project, there are many factors that contribute to a good report. Many report authors agree that 50% of the work is carrying out the fact finding or research and 50% is compiling the report. It is therefore not sufficient to be technically capable alone; the author must also have good report writing skills. This publication demonstrates best practice to help improve reporting writing skills.


The publication advises on every stage of the reporting process, from receipt of instructions, assessing the purpose and type of the report, evidence gathering and interviewing, observing the correct protocols, structure of the report, writing style, use of terminology versus jargon, etc.


The appendices present 11 completed sample reports, including pre-purchase condition surveys, damage reports, off-hire survey report, personal injury investigation report, speed and angle of blow assessment report, etc.



IMarEST members, please enter 'IMAREST' as Promotional Code during checkout for your members discount.

Chapter 1


1.1 The many types of report

1.2 Receiving your assignment

1.3 Conformance

1.4 The purpose of a report - for whom are you writing the report

1.5 Information required and sources

1.6 Preparing for the surve


Chapter 2


2.1 The report as a legal document

2.2 Discovery

2.3 Evidence

2.4 Protocols

2.5 Terms and Conditions of Service

2.6 Caveats and disclaimers

2.7 Professional Indemnity Insurance

2.8 Limiting liability

2.9 Copyright issues


Chapter 3


3.1 Interviewing skills

3.2 Facts and opinions

3.3 Aide memoires and laptops

3.4 File management

3.5 Good written and spoken communication

3.6 Tone of the report

3.7 Terminology versus jargon

3.8 Multiple consultants

3.9 Delegating

3.10 Signing the report

3.11 References


Chapter 4


4.1 Vessel inspections

4.2. Specific requests

4.3 Pro forma reports, eg, container surveys

4.4 Pre-purchase condition surveys (PPCS)

4.4.1 Pleasure craft surveys

4.5 P&I Club surveys

4.6 Machinery damage surveys

4.7 Hull damage surveys

4.8 Charterers’ inspections

4.8.1 RightShip inspections

4.8.2 Cargill Inspections

4.9 Cargo surveys

4.10 Container damage surveys

4.11 Collision damage reports

4.12 Specialised reports, eg, heavy lift, tow approvals, etc

4.13 Personal injury and accident investigations

4.14 Expert opinions


Chapter 5


5.1 Structure

5.2 Abstracts and Executive Summaries

5.3 Table of Contents

5.4 Spelling and grammar

5.5 Some simple rules to follow

5.6 Active and passive writing

5.7 Voice recognition software

5.8 Report writing software

5.9 Typing

5.10 Typography

5.11 Typeface terminology

5.12 Tracking and kerning

5.13 The style sheet

5.14 Headlines

5.15 Numbering

5.16 Units

5.17 Use of brackets

5.18 Lists

5.19 Presentation and layout

5.20 Balance

5.21 Numerals and words

5.22 Date and time formats

5.23 Hooks

5.24 Colons and Semicolons

5.25 Lack of colour

5.26 Widows and orphans

5.27 Paragraph spacing and indentation

5.28 Diagrams

5.29 Photographs

5.30 Accurate descriptions

5.31 Use of spreadsheets

5.32 Notes

5.33 Appendices and Annexes

5.34 Binding the report


Chapter 6


Some useful references



APPENDIX 1 Specimen Pre-purchase Condition Survey Report for a Merchant Vessel

APPENDIX 2 Specimen Pre-purchase Condition Survey Report for a Pleasure Craft

APPENDIX 3 Specimen Machinery Damage Report

APPENDIX 4 Specimen Hull Damage Survey Report

APPENDIX 5 Specimen Off-Hire Survey Report

APPENDIX 6 Specimen Collision Damage Survey Report

APPENDIX 7 Specimen Speed and Angle of Blow Assessment Report

APPENDIX 8 Specimen Tow Approval (Trip in Tow) Report

APPENDIX 9 Specimen Heavy Lift Survey Report

APPENDIX 10 Specimen Personal Injury Investigation Report


APPENDIX 11 Specimen Vessel Inspection Report

Title: Report Writing for Professional Marine Engineers.
Number of Pages: 311
Product Code: WS1722K
Published Date: August 2019
Weight: 0.70 kg
Author: IMarEST

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