Tanker Management and Self Assessment 3 (TMSA3) A Best Practice Guide

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April 2017

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Tanker Management and Self Assessment 3 (TMSA3) A Best Practice Guide

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OCIMF’s Tanker Management and Self Assessment: A Best Practice Guide, Third Edition (2017) is an essential tool for tanker vessel operators in achieving high standards of ship management and safety. A useful complement to IMO Conventions and Codes, this third edition has been updated to reflect current legislation and emerging issues, and incorporates feedback from companies and users of previous editions of TMSA, as well as providing guidance on OCIMF’s view of industry best practice.


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The OCIMF Tanker Management and Self Assessment programme was originally introduced in 2004 as a tool to help companies assess, measure and improve their management systems. It is an essential complement to IMO Conventions, Codes and Circulars and is intended to encourage self-regulation and promote continuous improvement to enhance the safety of merchant shipping and achieve incident free operations.

This fully updated and revised third edition reflects current legislation, expectations and emerging issues, and incorporates feedback from companies and users of previous editions of TMSA. Key new features to the text include:

  • Updated industry legislative requirements, including the Manila Amendments to the Maritime Labour Convention 2006, the Polar Code and the Ballast Water Management Convention

  • A new element 13 covering Maritime Security

  • Expanded best practice guidance to complement key performance indicators and remove ambiguity and duplication

  • Streamlining and merging of elements to improve consistency and make conducting the self assessment easier

  • Revised Environmental and Energy Management Element, which now incorporates the OCIMF Energy Efficiency and Fuel Management paper that was a supplement to TMSA2


As well as this printed guide, the TMSA programme includes a useful online tool for recording self assessment as well as a database for sharing reports, providing ship operators with an interactive and constantly evolving platform to monitor and improve their performance and attain high standards of safety.



Purpose and Scope iii

Glossary vii

Abbreviations x

Section one

The Tanker Management and Self Assessment Programme 2

    1. Introduction 4

    2. Continual improvement 4

    3. Key performance indicators 5

    4. Self assessment process 6

    5. Verification process 7

    6. Submitting reports 7

Section two

The TMSA elements 8

Element one


Leadership and the Safety Management System



Management, Leadership and Accountability



Developing and Maintaining a Safety Management System


Element two

Recruitment and Management of Shore-Based Personnel 19

Element three


Recruitment, Management and Wellbeing of Vessel Personnel



Recruitment and Management of Vessel Personnel



Wellbeing of Vessel Personnel



Element four

Vessel Reliability and Maintenance including Critical Equipment




Vessel Reliability and Maintenance



Vessel Reliability and Maintenance (Critical Equipment)


Element five

Navigational Safety 45

Element six


Cargo, Ballast, Tank Cleaning, Bunkering, Mooring and Anchoring Operations



Cargo, Ballast, Tank Cleaning and Bunkering Operations



Mooring and Anchoring Operations


Element seven

Management of Change 63

Element eight

Incident Reporting, Investigation and Analysis 69

Element nine


Safety Management



Safety Management – Shore-Based Monitoring



Safety Management – Fleet Monitoring


Element ten

Environmental and Energy Management 83

Element eleven

Emergency Preparedness and Contingency Planning 89

Element twelve


Measurement, Analysis and Improvement



Measurement, Analysis and Improvement – Inspections



Measurement, Analysis and Improvement – Audits


Element thirteen

Maritime Security 101

The OCIMF Tanker Management and Self Assessment (TMSA) programme consists of a book, a matching online tool for recording the self assessment and a database for sharing reports. In February 2017 TMSA was integrated into the Ship Inspection Report Programme (SIRE).

The TMSA programme complements IMO Conventions, Codes and Circulars and is intended to encourage self-regulation and promote continuous improvement to enhance the safety of merchant shipping and achieve incident free operations. Implementation of IMO Conventions, Codes and Circulars is achieved by companies establishing an effective safety management system (SMS) covering both ship and shore management processes. An effective SMS is also required for companies to achieve HSSE excellence.

The TMSA encourages companies to assess their own SMS against set key performance indicators (KPIs) and provides a minimum expectation (level 1) and three further levels of increasing best practice guidance, which a company may wish to apply in their SMS to improve ship management safety performance. Through self-assessment, companies are encouraged to use ship management assessment results to develop phased improvement plans that can be applied across their entire fleet and to share their TMSA self assessments with potential charterers using the TMSA database.

How the TMSA works The TMSA offers a standard framework for assessment of a company’s SMS. It sets out 13 elements of management practice that are essential for the effective management and operation of vessels. Companies can measure their SMS against the KPIs in each element and decide whether they have achieved a particular level in that element and, therefore, provide a clear, objective picture of performance. Importantly, the levels in the TMSA help the company identify gaps in current performance and areas where performance can be enhanced.

OCIMF was formed in April 1970 in response to the growing public concern about marine pollution, particularly by oil, after the Torrey Canyon incident in 1967. In the early 1970s, a variety of anti-pollution initiatives were starting to emerge nationally, regionally and internationally, but with little coordination. Through OCIMF, the oil industry was able to play a stronger, coordinating role in response to these initiatives, making its professional expertise widely available through cooperation with governments and intergovernmental bodies.

OCIMF was granted consultative status at the IMO in 1971 and continues to present oil industry views at IMO meetings. Since then, its role has broadened to take account the changing maritime activities of its membership. Its remit now covers tankers, barges, offshore support vessels and terminals and its advice extends to issues like shipping in ice and large-scale piracy, which rarely troubled the oil industry when OCIMF was first created in the 1970s.

The current membership of OCIMF comprises 112 companies worldwide.

Today, OCIMF is widely recognised as the voice of the oil industry providing expertise in the safe and environmentally responsible transport and handling of hydrocarbons in ships and terminals and setting standards for continuous improvement. Membership is extensive and includes every oil major in the world along with the majority of National Oil Companies.

OCIMF has much to be proud of. Not only has it contributed to a substantial quantity of regulation at the IMO aimed at improving the safety of tankers and protecting the environment, but it has introduced important new guidance on pressing current issues such as piracy and Arctic shipping. With the process of introducing new Internationally-accepted regulation necessarily slow as it crosses many individual countries and jurisdictions, OCIMF is in the unique position of being able to leverage the expertise of its membership to press ahead with much needed guidance on important industry issues. This provides the means to improve practices in the membership and in the wider industry, and serves as a valuable reference for developing regulation.

Title: Tanker Management and Self Assessment 3 (TMSA3) A Best Practice Guide
Number of Volumes: 1
Edition: Third
Number of Pages: 106
Product Code: WS1540K
ISBN: ISBN 13: 978-1-85609-738-3 (9781856097383), ISBN 10: 1-85609-738-2 (1856097382)
Published Date: April 2017
Binding Format: Hardback Spiro
Book Height: 300 mm
Book Width: 235 mm
Book Spine: 15 mm
Weight: 0.70 kg
Author: Oil Companies International Marine Forum

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